Your email signature with a school email account should provide basic information about yourself, the sender. It is improper to use it as an opportunity to express points of view (save that for your personal email account). Your school email account is one that should always be used in a mature and professional way. Here are tips to create an email signature that is professional, informative and easy to read.
1. Keep it as short as you can while providing all of the information you deem most important (four lines is the accepted standard).
2. Condense information into fewer lines by using pipes (|) or colons (::) to separate the text.
3. Remember that simple plain text is best; skip colors, special fonts and graphics.
4. Use the accepted signature delimiter (-- ) to help your signature get recognized as such by email clients.
5. Be careful with HTML formatting because it may not appear how you want it to for everyone. Use plain text, instead.
6. Avoid including multiple phone numbers and email addresses. Pick your contact preference and get rid of the rest. Students should avoid using phone numbers and home addresses all together.
7. Include your email address. You can’t rely on various email clients to include header information in replies and forwards.
8. Reconsider including a quote; you never know when you might offend someone or give the wrong impression.
9. Avoid information that identifies your approximate age, such as your graduation year.
Here are some examples of good email signatures:
Technology Coordinator | Nokomis School District #22
Student | Nokomis High School